10 min read

How to create ideal buyer personas

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Based on data and research, buyer personas are semi-fictitious representations of your ideal consumers. They assist you in focusing your efforts on qualified prospects, guiding product development to meet the demands of your target customers, and aligning all business activity (from marketing to sales to service).

Because of this, you'll be more likely to retain high-value visitors, leads, and customers to your business who are more likely to buy.

Understanding your buyer personas thoroughly is essential for generating the content, product development, sales follow up, and anything else that attracts and retains consumers.

You can't just create content without thinking about who you want to reach and how best to speak their language. It's essential that before publishing a blog post, article or tweet-you first identify the people you're trying to attract as well as what words would resonate with them most of all!

"Okay, so personas are critical to my company's success. But... how do I go about developing one?"

Download A Free Buyer Persona Guide + Templates 

The million-dollar question. The good news is that they aren't difficult to create. It's all about getting your market research and consumer data and then presenting it inside your company.

Follow these instructions to download these persona templates and make this process easier. You'll be able to show off your whole company's buyer personas in no time!

  1. Why are buyer personas important?

  2. What is a buyer persona?

  3. Negative buyer personas

  4. How to use Buyer persona in marketing

  5. Different types of a buyer persona

  6. How to develop a detailed buyer persona for your business

  7. Finding interviewees for research

  8. Steps and guide to recruiting interviewees

  9. 20 Questions to use in Persona Interview

  10. Examples of buyer personas

  11. Create Your Buyer Personas

Why Are Buyer Personas So Important?

Buyer personas are an essential element of any online marketing effort. By understanding a buyer persona, a company can reach out to that specific buyer and address them directly.

In this article, we'll take a look at what buyer personas are, why they're important, how to define buyer personas and how buyer personas fit into your overall marketing strategy.


What is a buyers persona?

"A buyer persona refers to the archetypal customer who visits your website or buys your product. These buyer personas typically describe their demographics (age, gender, location), their motivations (pain points and goals) and the stage in the buying cycle where they currently reside."

Knowing about buyer personas will allow you to create compelling content with the buyer in mind, rather than speaking to everyone at once.


Negative Buyer Personas

You can't please everyone, so why waste time trying? There are several distinct kinds of people out there who will never be interested in what you're selling. If a potential customer doesn't want your product or service, don't alienate them by serving this person as if they were someone else!

The first step would be to target the buyer that does not want your products or services by looking at demographics, psychographic personal and other information.

Negative personas are the opposite of buyer personal negative personas save organizations time and money by identifying archetypes Negative personas are used to determine the bad apples. The best personas are those that work with you in the first place. Successfully segmenting negative personas can lower cost per lead and cost per customer, resulting in higher sales productivity.

Buyer Persona template download

How to use buyer personas in marketing

The concept of buyer personas is something that many marketers struggle to understand. But simply put, a persona represents an individual in your target audience who has similar needs and desires as you do. So when they interact with content or see ads, it's more engaging for them because there are real people at the other end!

Buying personas help put your marketing and sales process more streamlined, so you're only spending time on the leads most likely to convert. Buyers have unique experiences, so they need highly personalized messages that are highly relevant to them. Buyer personas help you to craft tailored marketing and sales strategies.

Different types of buyer persona

There isn't a set list of universally recognized buyer personas. Each business is unique, so their buyer personas should be unique to them; generating buyer personas can be complicated. Each business is unique, so their buyer personas should be unique.

Zoomsphere's My Persona template, and guide simplify creating different persona templates. Personas are tailored to who your audience includes, what you offer and target audiences.

Start creating your buyer personas. Do you feel prepared to begin creating your buyer personas now?

How to create detailed buyer personas for your business

consumers, prospects, and those outside your contact list who might be potential candidates for your target audience. Here are some handy methods for collecting the data you'll need to develop a buyer persona

  • Examine your contacts database to see trends in how specific leads or clients locate and consume your content.
  • When creating forms on your website, use form fields that capture important persona information. If all of your personas are defined based on business size, ask each lead for details about company size when filling out your forms.
  • Consider the comments of your sales department on the leads they're most engaged with. What generalizations may they make about the various sorts of clients you do best?
  • To find out what they enjoy about your product or service, interview your consumers and prospects.

Now, all you need to know about your target market and potential customers, how can you put this information to use in creating your personas?

You'll have a lot of meaty, unprocessed information on your potential and current consumers once you've gone through the research process. But how do you go about it?

How do you distil all of it, so it's easy for everyone to understand all the information you've gathered?

After that, you must use your research to identify patterns and connections in the answers to your interview questions and create at least one primary persona based on them and convey that character to the rest of the organization.

Use our free, downloadable persona template to keep track of the data you've accumulated on your personas. Get your team involved by sharing the information you gathered from your research so that everyone can benefit from the great insights about the ideal clients or customers you are targeting daily.


Here's a more detailed walkthrough of how to develop buyer personas.

1. Fill in your persona's basic demographic information.


Over the phone, in person, or through internet surveys, ask demographic-based questions. (Some individuals are more comfortable giving personal information like this.) It's also beneficial to include some descriptive buzzwords and mannerisms of your persona that you may have picked up on during your conversations so that members of your team can tell which personalities when they're on the phone with them.

Persona template


2. Share what you discovered about your buyer persona goals.


This is where you add up all of the data you gathered throughout the interviews by asking "why." What keeps your character up at night? Who do they want to be in life? Most importantly, tie everything together by telling them how your firm can help them.

buyer persona template


3. Assist your sales staff in preparing for discussions with your persona.


Include real quotations from your interviews that represent what your personas are concerned about, who they are, and what they want. Then make a list of the objections they may offer so your sales staff is ready to answer them during prospect discussions.

how to create buyer persona


4. Craft messaging for your persona.


Tell others how to discuss your products/services using your persona. This includes the gritty vocabulary you should use, as well as a more general elevator pitch that frames your solution in terms that resonate with your persona.

how to create buyer persona

When you use phrases that your audience understands, they will be more likely to engage with you and purchase from you. This will ensure that all of your salespeople are conversing with leads and customers in the same language.

Finally, give your persona a name (e.g. Finance Manager Margie, IT Ian, or Landscaper Larry) so that everyone inside the company refers to it in the same way.

Finding interviewees for research

Finding people to talk with so you might figure out who your buyer personas are is one of the most crucial stages in developing them. That implies you'll have to do some interviews to learn what motivates your target audience. But how can you locate those interviewees? There are a few places you may check:

1. Tap into your existing client base.

Begin your interviews by contacting your current client base since they have already bought and used your product. At the very least, several of them will match your target persona(s).

Don't just talk to people who adore your product and want to spend an hour gushing about you (as wonderful as it is). Customers dissatisfied with your goods will exhibit various behaviours, which can aid in developing a solid grasp of your personas.

In some cases, you may identify that certain of your less satisfied consumers have larger teams and require more collaboration features from your product.

Alternatively, you could discover that they find your product too technical or complex to use. You can learn a lot about your product and your customers' issues in both situations.

Another advantage of speaking with current clients is that you may not need to provide them with a reward (e.g. gift card) to do so.

Customers appreciate being acknowledged, and conducting interviews with them allows them to express their thoughts on the world, their problems, and their impressions of your product.

Customers also like to have a say in the products they use. As you conduct interviews such as this, you may discover that your consumers become even more loyal to your business. When you contact consumers and explain that your team appreciates their opinions, be clear that you're looking for their input.

2. Make use of your prospects.

Make sure to speak with people who have not purchased your product and know little about your business. Your current prospects and leads are a fantastic choice since you already have their contact information. Use what you know about them (i.e., anything you've gathered through lead generation forms or website analytics) to determine who would be a good fit for your target personas.

3. Use your referrals.

If you're looking for freelancers in a new location, the most efficient approach is to post an ad on freelance sites, such as Upwork or Freelancer.com. However, this method may be risky because not everyone who searches for "writing" is searching for someone they'll want to hire. You'll probably also need to count on some recommendations to connect with individuals who may be a good fit for your target personas, particularly if you're entering new markets or haven't yet generated any leads or clients.

Use your contacts — such as your coworkers, previous customers, and social media connections — to locate individuals you'd like to interview and get introduced to. It might be challenging to obtain a large number of people this way, but you'll almost certainly end up with some excellent interviews as a result.

If you're stumped for ideas, start by looking on LinkedIn for individuals who might match your target personas and see which results have connections in common with you. After that, get in touch with your mutual acquaintances.

Steps and guide to recruiting interviewees

Here are some suggestions for increasing response rates while reaching out to potential interviewees.1. Use incentives.

Incentives provide consumers with a reason to participate in an interview if they don't have a relationship with you, even if you may not need them in all cases (e.g., customers who already want to talk to you). A simple present card is an easy choice.


1. Make it clear that this isn't a sales pitch.

This is especially crucial when dealing with non-customers. Make it clear that you're conducting research and want to learn from them. You aren't asking them to make a one-hour sales pitch; you're simply asking them to talk about their lives, jobs, and difficulties.

2. Make it simple to say yes.

Take care of all of the preparations for your potential interviewee — propose times but be flexible, let them choose a time right away, and send them a calendar invitation with a reminder to free up their schedule.

3. Determine how many people you'll need to interview.

Unfortunately, the answer is that it depends. Begin with at least three to five interviews for each ideal persona you're creating. If you already know a lot about them, that may be enough. You may need to do many interviews in each category of interviewees (customers, prospects, and people who don't know your firm).

The general guideline is to stop anticipating what your interviewee will say once you accurately predict their comments. You'll naturally begin to notice patterns as a result of these interviews.

When you anticipate and predict what your interviewee will say, this indicates that you've interviewed enough people to identify and internalize these patterns.

4. Choose the questions you'll ask during an interview.

It's time to begin the interview! After the typical small talk and thank-yous, it's time to get into your questions. To develop a thorough personality profile, you'll want to ask various questions in in-person interviews under several categories.

20 Questions to use in Persona Interview

The following questions are divided into eight categories, but you may personalize them as needed.

1. Role Questions

  • What is your employment role? What is your job title?

  • How do people measure your job?

  • What is a typical day like?

  • What skills do you need to do your job?

  • What skills and tools do you rely on in your work?

  • Who is your superior? Who do you answer to?

2. Company Questions

  • What types of jobs does your company do?

  • How many people work at your company? How much money does it make?

3. Goal Questions

  • What are you responsible for?

  • What does it mean to be successful at your job?

4. Challenge Question

  • common buyer persona challenges?

5. Watering Hole Questions

  • What are some of the techniques you use to stay up-to-date in your field?

  • What publications or blogs do you enjoy reading?

  • What organizations, networks, and communities do you participate in?

6. Personal Background Questions

  • Describe your personal details (if possible, inquire about their age, marital status, and family size).

  • Describe your educational background, including the degree you received and the schools you attended.

  • Tell us about your career so far. How far did you go?

7. Shopping Preference Questions

  • How would you like to deal with vendors (e.g., by email, phone, or in-person)?

  • Do you go online to learn more about vendors or products? If yes, how do you look for information on the internet?

  • Describe a recent purchase that you've made. What was the purpose of your buy, how did you assess it, and why did you decide to acquire anything or get a service?

8. The "Why?" Question

This is the most important tip for a successful persona interview. "Why?" should be the follow-up question to every previously mentioned question. In these interviews, you're looking to determine your consumers' (or potential customers') goals, actions, and motives. People aren't always good at reflecting on their behaviour and describing what motivates them at their core.

You're not concerned with things like how many times someone visits their website. What you care about is whether they measure these visits as a means of demonstrating to their superiors that they're doing a good job.

Start with an easy question, like "What is your biggest problem?" Then spend some time getting to know that person better by asking more detailed questions. You learn far more by asking why than by posing quick queries.

Examples of buyer personas

Creating a customer persona allows you to target your marketing efforts more effectively. You can design campaigns that appeal to the needs and desires of your target customers, rather than wasting time and money appealing to people who are not likely to be interested in your product or service.

Here are a few examples:

Buyer Persona #1: Marketing Maria

Roles: Marketing Maria holds a mid-level to a senior-level marketing position.

Goals: She has a burning desire to improve her job performance (but she's hard-pressed to find time).


  • Her boss wants something new but usually sticks with tried and true

  • Limited by budget and resources

  • She needs help handling her massive stack of marketing duties.


  • Age: late 30s to early 50s

  • Household income: $45-95K

  • Education: Bachelor's degree

  • Location: Urban

Buyer Persona #2: Small Business Owner Sam

Roles: CEO


  • Increase profitability

  • Develop company's work structure

  • Boost your personal financial position.

  • Hire a competent staff and vendors to assist him in working fewer hours.


  • Translating his mission into action for his staff
  • Trying to satisfy and serve many audiences (customers, workers)
  • Knowing which marketing ideas to prioritize
  • Justifying the cost of new purchases
  • Maintain the reputation and position of the brand.


  • Age: 40s to late 50s
  • Household income: $150,000 or more
  • Education: Bachelor's degree or higher
  • Location: Urban

Create Your Buyer Personas

Create buyer personas to better understand your target consumers and ensure that everyone on your team understands how to best reach, support, and work with your clients. This will help you grow your audience, improve conversions, and build loyalty.

If you want to create your own buyer personas, our template is a great way to start. It's easy to use and can help you better understand your target consumers. Just download it, fill in the blanks, and you're good to go!

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